{"id":36392,"date":"2019-10-03T17:31:53","date_gmt":"2019-10-04T00:31:53","guid":{"rendered":"https:\/\/www.enxmag.com\/twii\/?p=36392"},"modified":"2019-10-04T02:29:52","modified_gmt":"2019-10-04T09:29:52","slug":"secure-document-transfer-beyond-fax","status":"publish","type":"post","link":"https:\/\/www.enxmag.com\/twii\/the-week-in-imaging-twii\/editors-blog\/2019\/10\/secure-document-transfer-beyond-fax\/","title":{"rendered":"Secure Document Transfer Beyond Fax"},"content":{"rendered":"\n
\"\"<\/figure><\/div>\n\n\n\n

Transitioning documents between paper and digital as needed to\nsuit internal and external communications used to be simple.  Thanks to the power of MFPs, analog faxing,\nscan to email, and printing from thumb drives were the go-to workflows. <\/p>\n\n\n\n

Times have changed. With increased hacking risks, tightened\nprivacy regulations and growing file sizes, organizations are forced to look for\nnew solutions. Many have turned to expensive overnight shipping services or\ncomplex secure FTP servers to get things where they need to go. Now there is a\nnew way you can augment the MFP to eliminate your customers\u2019 communications\nroadblocks while providing highly secure transmissions and opening more sales\nopportunities for yourself.<\/p>\n\n\n\n

Fax is Great\u2026But it Can\u2019t Do Everything<\/strong><\/p>\n\n\n\n

Because traditional fax still only sends a page per minute, transferring large documents can be a nightmare. Imagine one of your clients sending a 200-page legal brief or a year\u2019s worth of medical notes on a patient\u2019s chronic condition. The machine will be tied up for hours sending page, after page, after page.<\/p>\n\n\n\n

In an attempt to maintain security while keeping their\nmachines available, many industries have resorted to something even slower and\nmore expensive: shipping physical documents.<\/p>\n\n\n\n

The Costs of Shipping<\/strong><\/p>\n\n\n\n

Because of the limitations of fax and email, many industries\nspend a lot of money getting documents and data around the country via physical\ntransport. Healthcare and legal are particularly stuck in the endless cycle of\nprint, scan to thumb drives, or copy to CDs; then pack, ship, pay, hope, receive,\nunpack, and finally use.<\/p>\n\n\n\n

It costs a lot of money (compared to a fax) to get something\nshipped across the country. It costs even more if your customer wants it done\nquickly and by a specific time. Even then, things happen. A plane breaks down,\na blizzard blows in, a truck gets a flat tire, an envelope gets ripped open, or\na box gets misplaced.<\/p>\n\n\n\n

Getting reimbursed for a shipper\u2019s failed delivery guarantee\nisn\u2019t going to help your customers calm an enraged major client who just missed\na critical filing deadline, nor explain to an ill patient that they\u2019ll have to\ngo home because the documentation isn\u2019t ready yet for their procedure.<\/p>\n\n\n\n

Scan to Email is Dangerous<\/strong><\/p>\n\n\n\n

Scan to email functionality is quick, easy\u2026and not secure.\nEmail is sent using systems that go back to the early days of the internet.\nThese now-standard protocols were designed before people realized security was\na concern, and now there\u2019s no easy way to add encryption in a user-friendly\nway. It is surprising how easy it is for an outsider to intercept and read\nanything you send.<\/p>\n\n\n\n

Because of this pronounced and well-documented\nvulnerability, scan to email shouldn\u2019t be trusted with sensitive documents and\nwon\u2019t appease auditors in privacy-regulated industries.<\/p>\n\n\n\n

Be the Superhero Your Customer is Looking For<\/strong><\/p>\n\n\n\n

What if there was a way MFPs, desktops and mobile devices could\nsolve this problem for them without any extra equipment? What if a paralegal\ncould feed 200 pages into the machine, and it\u2019d be on its way, securely, as\nsoon as the system was done scanning the pile?<\/p>\n\n\n\n

\"\"<\/figure><\/div>\n\n\n\n

XM SendSecure<\/a>\nis an innovative secure file transfer solution that integrates with MFPs via\napps, such as Xerox ConnectKey, Kyocera Acusender and Toshiba eBN devices to\nname a few. Devices without access to dedicated apps can still use it via the\nScan to Desktop function. The solution allows for transfers of individual\ndocuments from desktops, MFPs and mobile devices and files of any type (including\naudio and video \u2013 via desktop and mobile device only), up to 5TB in size. Each transfer\nis wrapped in cutting-edge security features: encryption, 2-factor\nauthentication and ephemeral storage. It provides your clients with a solution\nthat\u2019s as easy as Scan to Email, but far more secure, with a robust audit trail\nfor complying to the strictest of regulations.<\/p>\n\n\n\n

Files are securely uploaded to an encrypted SafeBox hosted on-premises\nor in the cloud, where they wait for the recipient to access them after\nauthentication. All interactions within the SafeBox are automatically tracked,\nproviding a strong audit trail for satisfying privacy regulations. After a user\nor administrator-designated period of time, the SafeBox can be automatically\ndeleted, preventing old files from falling out of compliance with organizations\u2019\nretention policies.<\/p>\n\n\n\n

Compared to the costs of shipping documents overnight, XM\nSendSecure can save clients 90% or more while delivering with far greater speed\nand reliability. It\u2019s also HIPAA, FERPA, GDPR, and SOX compliant.<\/p>\n\n\n\n

Beyond the MFP \u2013 An Unexpected\nValue-Add<\/strong><\/p>\n\n\n\n

Imagine your customer primarily deals with documents, but\nneeds to send or receive a larger file every once in a while. For example, a\nlaw firm that sometimes handles video evidence, or a doctor\u2019s office that\nsometimes receives MRIs. <\/p>\n\n\n\n

While nobody\u2019s going to be sending or receiving such things\nvia an MFP, the same XM SendSecure solution you\u2019ve sold them with their MFP can\nsend files of any type via a computer or mobile device. You\u2019re crossing the\nboundaries of the MFP market and offering them functionality that competing\nsalespeople can\u2019t.<\/p>\n\n\n\n

Leverage the Future of Document\nTransmission for Your MFP Sales<\/strong><\/p>\n\n\n\n

Your clients with large documents think they\u2019re stuck with\nmethods that are slow, expensive and\/or insecure. Imagine how excited they\u2019ll\nbe when you show them how much time and money they can save with this new\nsolution, running on the same MFPs you already offer. This innovation can open\nnew doors and set you apart from your competitors. The savings vs overnight\nshipping helps deliver fast ROI and helps cushion the expense of the entire\nmachine, making deals easier to close.<\/p>\n","protected":false},"excerpt":{"rendered":"

Transitioning documents between paper and digital as needed to suit internal and external communications used to be simple.  Thanks to the power of MFPs, analog faxing, scan to email, and printing from thumb drives were the go-to workflows. Times have changed. With increased hacking risks, tightened privacy regulations and growing file sizes, organizations are forced to look for new solutions. Many have turned to expensive overnight shipping services or complex secure FTP servers to get things where they need to go. Now there is a new way you can augment the MFP to eliminate your customers\u2019 communications roadblocks while providing highly secure transmissions and opening more sales opportunities for yourself. Fax is Great\u2026But it Can\u2019t Do Everything Because traditional fax still only sends a page per minute, transferring large documents can be a nightmare. Imagine one of your clients sending a 200-page legal brief or a year\u2019s worth of medical notes on a patient\u2019s chronic condition. The machine will be tied up for hours sending page, after page, after page. In an attempt to maintain security while keeping their machines available, many industries have resorted to something even slower and more expensive: shipping physical documents. The Costs of Shipping Because of the limitations of fax and email, many industries spend a lot of money getting documents and data around the country via physical transport. Healthcare and legal are particularly stuck in the endless cycle of print, scan to thumb drives, or copy to CDs; then pack, ship, pay, hope, receive, unpack, and finally use. It costs a lot of money (compared to a fax) to get something shipped across the country. It costs even more if your customer wants it done quickly and by a specific time. Even then, things happen. A plane breaks down, a blizzard blows in, a truck gets a flat tire, an envelope gets ripped open, or a box gets misplaced. Getting reimbursed for a shipper\u2019s failed delivery guarantee isn\u2019t going to help your customers calm an enraged major client who just missed a critical filing deadline, nor explain to an ill patient that they\u2019ll have to go home because the documentation isn\u2019t ready yet for their procedure. Scan to Email is Dangerous Scan to email functionality is quick, easy\u2026and not secure. Email is sent using systems that go back to the early days of the internet. These now-standard protocols were designed before people realized security was a concern, and now there\u2019s no easy way to add encryption in a user-friendly way. It is surprising how easy it is for an outsider to intercept and read anything you send. Because of this pronounced and well-documented vulnerability, scan to email shouldn\u2019t be trusted with sensitive documents and won\u2019t appease auditors in privacy-regulated industries. Be the Superhero Your Customer is Looking For What if there was a way MFPs, desktops and mobile devices could solve this problem for them without any extra equipment? What if a paralegal could feed 200 pages into the machine, and it\u2019d be on its way, securely, as soon as the system was done scanning the pile? XM SendSecure is an innovative secure file transfer solution that integrates with MFPs via apps, such as Xerox ConnectKey, Kyocera Acusender and Toshiba eBN devices to name a few. Devices without access to dedicated apps can still use it via the Scan to Desktop function. The solution allows for transfers of individual documents from desktops, MFPs and mobile devices and files of any type (including audio and video \u2013 via desktop and mobile device only), up to 5TB in size. Each transfer is wrapped in cutting-edge security features: encryption, 2-factor authentication and ephemeral storage. It provides your clients with a solution that\u2019s as easy as Scan to Email, but far more secure, with a robust audit trail for complying to the strictest of regulations. Files are securely uploaded to an encrypted SafeBox hosted on-premises or in the cloud, where they wait for the recipient to access them after authentication. All interactions within the SafeBox are automatically tracked, providing a strong audit trail for satisfying privacy regulations. After a user or administrator-designated period of time, the SafeBox can be automatically deleted, preventing old files from falling out of compliance with organizations\u2019 retention policies. Compared to the costs of shipping documents overnight, XM SendSecure can save clients 90% or more while delivering with far greater speed and reliability. It\u2019s also HIPAA, FERPA, GDPR, and SOX compliant. Beyond the MFP \u2013 An Unexpected Value-Add Imagine your customer primarily deals with documents, but needs to send or receive a larger file every once in a while. For example, a law firm that sometimes handles video evidence, or a doctor\u2019s office that sometimes receives MRIs. While nobody\u2019s going to be sending or receiving such things via an MFP, the same XM SendSecure solution you\u2019ve sold them with their MFP can send files of any type via a computer or mobile device. You\u2019re crossing the boundaries of the MFP market and offering them functionality that competing salespeople can\u2019t. Leverage the Future of Document Transmission for Your MFP Sales Your clients with large documents think they\u2019re stuck with methods that are slow, expensive and\/or insecure. Imagine how excited they\u2019ll be when you show them how much time and money they can save with this new solution, running on the same MFPs you already offer. This innovation can open new doors and set you apart from your competitors. The savings vs overnight shipping helps deliver fast ROI and helps cushion the expense of the entire machine, making deals easier to close.<\/p>\n","protected":false},"author":235,"featured_media":36393,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[80,1650,82,1638],"tags":[3716,661],"_links":{"self":[{"href":"https:\/\/www.enxmag.com\/twii\/wp-json\/wp\/v2\/posts\/36392"}],"collection":[{"href":"https:\/\/www.enxmag.com\/twii\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.enxmag.com\/twii\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.enxmag.com\/twii\/wp-json\/wp\/v2\/users\/235"}],"replies":[{"embeddable":true,"href":"https:\/\/www.enxmag.com\/twii\/wp-json\/wp\/v2\/comments?post=36392"}],"version-history":[{"count":2,"href":"https:\/\/www.enxmag.com\/twii\/wp-json\/wp\/v2\/posts\/36392\/revisions"}],"predecessor-version":[{"id":36402,"href":"https:\/\/www.enxmag.com\/twii\/wp-json\/wp\/v2\/posts\/36392\/revisions\/36402"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.enxmag.com\/twii\/wp-json\/wp\/v2\/media\/36393"}],"wp:attachment":[{"href":"https:\/\/www.enxmag.com\/twii\/wp-json\/wp\/v2\/media?parent=36392"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.enxmag.com\/twii\/wp-json\/wp\/v2\/categories?post=36392"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.enxmag.com\/twii\/wp-json\/wp\/v2\/tags?post=36392"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}